Project Administrator
Join Our Team
We're looking for a highly organized, detail-oriented Project Administrator to support our engineering teams and help deliver exceptional projects for our clients. This is a fulltime, Monday through Friday position at our Gainesville Headquarters. The ideal candidate is someone who enjoys organization, problem-solving, and supporting a collaborative team.
What we’re looking for:
Associate’s degree in business administration or a high school diploma/equivalent with 1 - 2 years of administration experience.
Strong organizational and time management skills required to support multiple team members with concurrent projects.
Capable of managing project documentation, correspondence, and project records with accuracy and consistency while simultaneously prioritizing multiple deadlines without compromising attention to detail.
Functional understanding of MS Office 365 (Word, Excel, PowerPoint, Outlook) and adept at learning and navigating other software applications, including project management tools.
Ability to communicate professionally and effectively with clients, consultants, contractors, and internal team members through phone calls, email, and face-to-face interactions.
What you’ll be doing:
Support Project Managers and/or Project Coordinators throughout all phases of project execution, design, bidding, construction administration, and project closeout.
Create and maintain project folders, document organization, project contact lists, and distribution lists in accordance with CSEI standards.
Receive, log, distribute, and track Requests for Information (RFIs), submittals, shop drawings, and other construction administration documents while coordinating reviews with the appropriate engineering staff.
Maintain accurate Excel spreadsheet logs for Request for Information (RFIs), submittals, Change Order Proposals (COPs), Change Orders (COs), and other project documentation.
Coordinate project correspondence between CSEI, clients, consultants, contractors, and other project stakeholders.
Format and assemble specifications and project documentation to ensure consistency, accuracy, and adherence to established company or client standards.
Maintain and update company Standard Operating Procedures (SOPs) to improve efficiency and consistency.
wHAT csei oFFERS:
8 weeks of Paid Time Off
Generous Health Insurance contribution
Company covered Dental, Vision, and Life Insurance
Supplemental insurance options
401(k) with 4% match
Growth and Professional Development Opportunities
Quarterly Team Building and Volunteering Events
Collaborative environment operating under the Entrepreneurial Operating System (EOS)
